The summer distribution is approaching – Submit your phonogram reports and check your personal details.

Make sure to submit phonogram reports for all released tracks by May 19 so they can be included in the summer distribution.

Also, check your personal details—such as your bank account number and tax rate—in the MyGramex portal before the distribution. Missing or incorrect information may delay your payment until the next distribution.

The summer distribution includes payments for, among other things, radio airplay (from January to March 2025), background music, and international sources. Remuneration amounts will appear in MyGramex closer to the payment date, with detailed breakdowns available after the payment has been made.

Frequently asked questions:

How do I submit a phonogram report?

You can submit a phonogram report via the MyGramex portal. Since remunerations can be paid out the same year they are collected, we recommend submitting the report as soon as possible. Otherwise you may have to wait a long time before getting paid.

Why do I need to submit a phonogram report?

Based on the phonogram report, we know who to pay remunerations to after your song has been played publicly or it has been licensed to be used in an audiovisual work, for instance.

When do I need to submit a phonogram report?

It is a good idea to submit a phonogram report immediately once a song/phonogram is published. But if you do not submit the report immediately, you can also submit it later as we pay remunerations dating back three years.

How do I change my account number and update my tax rate?

You can update your account number in the MyGramex portal. If you want to raise your tax rate, please notify Gramex by e-mail: tilitys@gramex.fi. You can also submit a new tax card to: tilitys@gramex.fi.

Should I still submit a phonogram report for a song released a couple of years ago?

Yes, you should still submit a phonogram report even if the song is a bit older. Gramex will pay remunerations that date back up to three years. And it is possible that the recording will be played again in the future.

Why is there no phonogram report menu displayed in MyGramex?

The phonogram report menu is displayed on MyGramex to all producer clients. If you have a performer (artist) client agreement, no link to a phonogram report is displayed. It is still possible to report a missing phonogram but please contact our customer service first (tilitys (at) gramex.fi) so that we can unlock the required section of the portal.

The producer did not submit a phonogram report. Can I do it myself?

Yes, you are also allowed to submit a phonogram report. You must provide all codes and information related to the phonogram as well as song-specific performer shares.

What are administration fees or withholds?

The law stipulates that Gramex cand withhold any costs incurred by the collection and administration of remunerations at the time of distribution. The law also permits withholds for promotional activities that are offered to all clients. In 2022, our total cost of operations was a historically low 13.2%. Please see our annual reviews for a transparent breakdown of expenses. You can check your own distribution and any related withholds in MyGramex. It is also worth noting that Gramex clients are not charged any entry or membership fees.