Artists and producers » The phonogram report

Instructions on filling out the phonogram report

It is the obligation of the producer to submit a phonogram report to GRAMEX regarding each published phonogram. The phonogram report is made on a form confirmed by GRAMEX. A copy of the record sleeve/label of the record or cassette is to be appended to the report. Without a detailed report submitted by the producer regarding his/her phonogram, GRAMEX will not be able to distribute the remunerations to the producer and the performers.

A phonogram report form can be printed out from the following link:  > Phonogram report .

  • THE PHONOGRAM REPORT MUST BE COMPLETED APPROPRIATELY AND RETURNED BY THE END OF THE MONTH FOLLOWING THE PUBLICATION OF THE PHONOGRAM AT THE LATEST.
  • WE WILL SEND CLIENT AGREEMENTS TO NEW CLIENTS (both producers and artists) TO THE ADDRESS(ES) INDICATED ON THE PHONOGRAM REPORT.
  • Information on performers involved in studio recording must be declared on the phonogram report on a track-by-track basis.
  • In the case of each performer, it must be indicated whether he or she is performing as a soloist, musician or conductor, and how many parts he or she has performed (see Gramex"s Distribution Rules).


The phonogram report must include the following information:

The producer is the party paying the costs of the phonogram or its first publisher (unless otherwise agreed). The producer may be a private individual, a registered company or an association. If the phonogram is a co-production (produced by more than one person and/or company), the names of all parties and their shares of the production must be indicated. A co-production agreement signed by the parties must be submitted as an appendix to the phonogram report.

The name of the band or ensemble must be entered. A band can divide its soloist and musician shares equally (if there is no conductor/choir leader on the track). An equal share agreement must be signed by all members of the band.

A record and/or cassette code is essential. (This is the same code as that required by Teosto, "the code assigned to the phonogram by the producer". The phonogram is given a record code by the producer himself. Typically, the code is a combination of letters and numbers (e.g. BÖCD 016). Codes that are as original as possible are desirable. The maximum length is 19 characters. PLEASE NOTE: The record code is the code of the entire phonogram, unlike an ISRC code, which applies to an individual track (request ISRC codes from Musiikkituottajat - IFPI Finland ry).

Information on the artists: The names and Gramex numbers of the artists must be indicated. If an artist does not have a Gramex number, his or her date of birth and address must be provided. WE SEND CLIENT AGREEMENTS TO NEW CLIENTS ON THE BASIS OF THE ADDRESS INFORMATION.

If the performer is a choir or e.g. a symphony orchestra operating under the aegis of an association, the members of the choir/orchestra may draw up a Power of Attorney instructing Gramex to remit to the association any remunerations that may accrue, if they so wish (in which case, the association becomes a Gramex client, and not each individual singer/musician). If so, only the name of the choir and number of artists performing on each track shall be written in the list of artists in the phonogram report.

Number column: the number of artists in the choir or orchestra must be written separately for each track. The conductor must indicate the total number of people he or she conducted (the performers do not have to be simultaneously present at the recording). The conductor"s own performances as a soloist or musician, if applicable, must not be included in this number.

Label information on the recording, e.g. a copy of the case insert of the CD or cassette, should be included with the phonogram report.

> Phonogram report